Central Admin

Central Administration

Central Administration is headed by the Metropolitan Coordinating Director (MCD) and is responsible for ensuring the implementation of governmental policies, projects and programmes at the MMDAs level.

CLIENT SERVICE

This Unit exists to create awareness and inform the public of the Assembly’s Programmes and activities.

The Client Service unit creates a communication between the Municipal Assembly, city residents and other internal and external stakeholders. It also Promotes and effectively disseminates AdMA policies, programmes, processes, procedures and activities to stakeholders.

It also prepares articles, news stories, features,rejoinders and media advisories for dissemination through media channels as well as monitor media coverage of activities of the Assembly in the media for the information and attention of the administrative head.

Administration

The department guides policy formulation, planning and decision-making at the Municipal Assembly.

As part of its responsibilities, Central Administration acts as a liaison between Heads of other governmental and non-governmental agencies and the Municipal Chief Executive (MCE). It manages financial and other resources of the Assembly in consultation with the Municipal Chief Executive (MCE).

The Head of the Department serves as a Secretary to the Assembly and chairs the Municipal Planning and Coordinating Unit (MPCU) and acts as an advisor to the Municipal Chief Executive (MCE). The Department also ensures that the capabilities, skills and knowledge of staff are well developed.

City Guards Unit

Mandate

The Unit’s mandate is to ensure that all Pedestrians which includes School Children and Vehicles use the approved route within the Municipality. Also traders are not allowed on pavements purposely made for pedestrians. There should be free flow for pedestrians.
In between 6:45am – 8: 30 am in the morning and 3:15 pm – 4:30 pm in the afternoon, there is School Children crossing and traffic direction duties performed within the prescribe areas within the Municipality
The Unit also performs road check duties which begins from April to December each year, these routines includes checking of Assembly’s commercial permits, stickers and embossments also all commercial cargo trucks like (Tippers, Kia, Pick-Up, Motor King, Trotro and many more) vehicles without the above mentioned stickers from the Assembly are seen as defaulters, so they are arrested and the Unit ensures the offenders pay a fine and pay for the said sticker in addition.
Furthermore the Unit provides Security to the Revenue Mobilization, Works Department, Environmental Health Department, Audit, Nadmo, and many more who need our Services.
Besides the unit gives Security to MCE and MCD and also perform guard’s duties at public and national functions.

Services

The Unit provides these Services both Internal and External thus within the Assembly premises and public as well.

Procurement

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.

The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.

It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority.

Transport Unit

The Municipal Transport Unit manages all activities related to Transportation in the Assembly.

They are responsible for the formulation and implementation of transport policies, they advise management of the Assembly on the purchase of new vehicles and spare parts.

The unit also regulates and ensures the effective and efficient utilization of all official vehicles as well as ensuring adequate utilization of financial resources and the maintenance of all vehicles in the Assembly.

Management Information System Unit

Our Mission

We are committed to supporting and enhancing Adentan Municipal Assembly core missions of education, research, and service through the effective management and use of information technology resources.

Our Operations

We collaborate with our Department and units in our design, development, and maintenance of an effective, flexible, and reliable technology infrastructure, and in our provision of technology tools and training support that meet their evolving needs. We respect and value the input opinions and importance of all members of the Assembly.

Our Vision

Is to create an environment where all workers, community members and visitors have easy access to the information technology resources and information they need, and to provide an information technology infrastructure that supports the good governance in the Assembly

    • We are committed to investing in technology to support our mission and to creating an information technology “baseline” that embraces the diversity and innovation that will allow AdMA to be among the best preferred Municipality.
    • Since we recognize that this baseline will be a moving target, we are committed to reviewing our IT plans on a regular basis to ensure that we are not falling behind.

BUDGET AND RATING UNIT

The Budget and Rating Unit of the La Dade-Kotopon Municipal Assembly, is established by LI 1961 as a unit of the Administration Department. Under the instrument the unit is to perform the following functions:

    • Facilitate the preparation and execution of the budget of the District Assembly;
    • Facilitate the preparation, collation and submission of annual estimates by other Departments, Agencies and Institutions in the District;
    • Assist in the translation of the medium term programme of the district into the district investment programme;
    • Co-ordinate the organization of in-service-training programmes for the staff of the departments of District Assemblies in budget preparation, financial management and dissemination of information on government financial policies;
    • Assist to verify and certify the status of district development projects before request for funds for payment are submitted to the relevant funding sources;

Existing Structure

    • Budget Preparation and Monitoring
    • Rating Activities

ESTATE UNIT

The Estate Unit is responsible for the maintenance of all assets belonging to the assembly including all government buildings and schools that falls within the jurisdiction of the assembly.

Mission

To provide quality service to all institutions that falls within the Assembly and to make sure that all assembly properties are well maintained and put to their proper use.

Functions and Responsibilities 

    The functions of the Estate Unit are as follows:

  • To make sure all Assembly properties are used for their intended purpose(s)
  • Supervision of on-going maintenance works
  • Taking of inventories of all Assembly properties periodically
  • Organizing and checking repairs and maintenance of all offices that falls within the Assembly

STORES UNIT

The Financial Administrative Act 2003 (ACT 654) Section 30(1) established for each government department (Assembly) a Stores Unit.

The Stores Unit is to serve as the storage facility for the Assembly and to advise on issues of procurement, storage and control usage of supplies.

Functions

    • Ensue the acquisition, receipt, custody, control, issue and disposal of Government stores
    • Ensue the acquisition of government stores are made and applied to public purposes in the relation to the most economical way
    • Ensure the accountability for the proper care, custody and use of the Government stores from the time of acquisition until they have been or otherwise disposed of in accordance with regulations.
    • Maintenance od proper books of accounting records to timely reflect the transactions.
    • Diligent arrangement of the store
    • Ensuring cleanliness of the store.
    • Invitation of purchase requisitions from the needy department.
    • Collection of store items from the supplier to ensure that the items supplied agree with the specification and the agreed price stated on the Local Purchase Order
    • Updating the bin or tally cards.
    • Issuing of items out of the store, on the strength of properly authenticated store requisitions.
    • Preparation of store receipt and issue vouchers.
    • Ensuring that there is adequate security over the custody of the store materials.